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LibCal for Academic Libraries - Your Calendaring Solution

A Room With A...Terms and Conditions Policy & Restrictions

No room monopolizing here, unless they booked it to play Monopoly

Spaces Bookings Made Simple

Libraries have a number of study rooms or spaces, even desks/carrels that they'd like to make available for reserving. The main concern is always, how do we make it easy to do but enable restrictions so that people don't just set up shop and start forwarding their mail?

LibCal makes the process of setting up the rooms/spaces and creating rules... painless.

Features:

  • Organize Spaces - Divide study rooms, computer stations, and maker spaces into categories with separate booking forms, restrictions, and policies.
  • Building Utilization - Define areas of the library, monitor occupancy trends, and retrieve bookings by name or email for contact tracing.
  • Restrictions - Create rules around booking multiple time slots, consecutive bookings, how often a user can book a room in a day / week / month, etc.
  • Mediation - Require staff approval for some rooms while others are un-mediated.
  • Details - Upload a picture, add directions, description, form fields, and terms and conditions.
  • Charge for Reservations - Define rates and discounts. LibCal calculates the total payment required to complete the reservation.
  • Stats - Get detailed stats and see how your spaces/rooms are being used, when, and by whom.

New! Seat reservations - A new option for a new way of managing in-person visits

Great for: reading chairs, computer stations, study tables... anywhere that needs to be reserved and monitored, really!

For libraries that need to juggle more than just room reservations, we’ve introduced Seats: a Spaces add-on that harnesses the flexibility and power of our popular booking tool. Plus:

July's 25-minute webinar provides a full demonstration of Seats. Take a look to see it in action!

  • Contactless check in/out functionality - Each seat has its own QR code, and each booking has its own unique three-digit code, for contactless check-ins and easy booking confirmation.
  • Bulk Seat management - Add a set of seats in one fell swoop and toggle each one as active/inactive so you can adjust seating availability on a dime.
  • Automatic capacity calculation - No need to do the math... LibCal calculates your max building, department, or area capacity based on the number of active and inactive seats in your system.

Interested in Seats? Head on over to the Building Reopening page for the full rundown.

The Public-Booking Webpage is Beautiful, Straightforward, and Accessible

Students and patrons can book a library space on a desktop, laptop, tablet, or smartphone. It's even possible to integrate with digital signage inside your library.