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SpringyNews: It's Your Move to Make

October 2018

Getting Ample Applicants - LibStaffer Workflows

Getting the best candidates requires getting the largest pool of applicants.

But how do you go about getting those candidates? With LibStaffer's new Workflows Forms, we make it easy! 

1. Shake things up and look for new places to post your LibStaffer Workflows online application besides your Library Website: 

  • Chamber of Commerce
  • Job Fair Sites
  • Friends of the Library
  • Online Workshops and Volunteer Events
  • Student Worker Programs
  • University Intranet

2. Connect with your community and use social media to draw applicants; #WorkforceWed 

3. Promote/Start an Employee Referral program using LibStaffer Forms

4. Share the new LibStaffer Forms at Library onboarding, workshops and Staff Development Day


1. Use LibStaffer Workflows

With LibStaffer Workflows Forms, you can enable staff to create a customized online form for staff use in the recruitment process. Then, go even further to facilitate the entire lifecycle of the form after the initial submission!

How does it work?

  • The form sends automatic email notifications to staff members based on selected values within form fields.
  • Create “stages” for each Workflow Form so different staff are notified whenever a form reaches a given stage.
  • Decide who can review submissions, and then those staff members can leave notes and communicate internally regarding the content of form submissions.

At the end of this, you have a full history and audit trail of each form submission and the workflow/history around it – who assigned which stage to a given form, who left notes about it, etc.. For compliance and record keeping reasons alone this Workflow Forms functionality is worth its weight in gold.

Creating a LibStaffer Workflow Form


2.It's a Team Process: Using the Form Stages and Notifications

Each form submission is designed to be moved through different stages of your workflow. For example, for a job application, you may have stages like:

  1. New Application - Initial stage for all new submissions.
  2. Selected for Interview - If a person has been selected for an interview, move the submission to this stage.
  3. Approved for Hire - If someone is hired, move the submission to this stage.
  4. Rejected - If someone's submission was reviewed, but that person is not moving ahead in the process, move it to this stage.

For each stage of your workflow, you can choose to notify one or more users. This can be helpful if particular staff are responsible for reviewing a submission at certain stages. When a submission is moved to that stage, an email will be sent to those staff members with a link to review the submission. (A person must have a LibStaffer user account in order to receive notifications.)


3. Where Should You Advertise Your Positions?

Tip: The form type can get you thinking about where best to advertise and post the form ;)

  • Online Networks:
    • LinkedIN
    • Local Intranets
  • Social Media Outlets
  • Job Fairs
  • Employment Websites:
    • Monster.com
    • HigherEdJobs.com
  • MLIS/SLIS & Employment sites
  • ALA/SLA Job Employment sites

4. Just the Facts? What Should Go in your Form and Why?

How do you make the forms as informative and streamlined as possible to encourage more submissions, while reducing barriers to employment?

  1. Keep it Simple - Nobody likes to fill out a 50 page essay!
  2. Stay on Target with Focused Questions - Let these draw in the applicants for further review where you can get more detailed as needed.
  3. Don't Want to Ask All the Questions? - Then don't! Make a few entries whereby your applicant can ask you questions OR state what they think you should know about them :)
  4. Have Some Fun - Ask your applicants what have they read, watched, or listened to lately that really connected with them.

With LibStaffer Workflows, the application creation could not be easier and the sky's the limit!