That overstuffed junk drawer. The cabinet full of boxes, papers, and miscellaneous items. Or even a whole closet where we just keep stuffing more and more stuff with the idea that we'll get to that later. But there comes a day when those areas are tackled. Things are pulled out, sorted, and tossed... and you get to enjoy the glorious afterglow of all that hard work.
This edition of LibGuides Tips & Tricks focuses exclusively on the Search & Replace tool and all the ways you can use it to clean-out your LibGuides system, ensure your asset library is designed for optimal use, and bask in the afterglow of system well-organized.
Admin-Level Users Only: Because of the Search & Replace Tool's power to make mass changes system-wide, this tool is restricted to Admin-Level Users Only.
With Great Power... Comes Great Responsibility.
The first step in organizing is identifying where everything is - and pulling it all together. There's nothing worse than organizing your entire kitchen only to find a box in the garage full of baking sheets. In your LibGuides system, start by making a list identifying all the items you want to update... and where they're located.
Have you used an image you've uploaded to LibApps again and again, and don't know everywhere it's being used? What about images added to your shared image library that are being used by your colleagues system-wide?
This LibGuides Tip helps you identify everywhere an image is being used plus a bonus tip for easily updating images with one click!
This video is an oldie, but goodie! If you're looking to search and replace just part of a URL, watch this Springy Tech Tip Video.
It happens to the best of us. You're building a LibGuide and instead of putting widget code inside the Widget Asset Type, you put it inside a Rich-Text box. This isn't ideal for several reasons:
Admin-Level Users, if you're looking to clean up your system and identify every LibGuide where this might have occurred, then this is the tip for you!
The key to using the Search & Replace Tool is to be targeted in your searching. The more finely honed your search terms, the better results you'll get. Searching 'www.youtube.com' will return everything that contains that URL, from widget code to regular links. Instead, identify the part of YouTube's embed code that is specific to the widget code but is also ubiquitous so as to cover all YouTube widgets.
Need a quick way to see all the page-level redirects you have in place throughout your site? The Search & Replace Tool will do the trick! By using a very generic and inclusive search term that every URL will contain (such as “http” or just simply “.”), you’ll be able to view an alphabetized list of all of your pages and their corresponding redirect URLs.