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LibCal for Libraries - Your Calendaring Solution

Space & Seat Reservations For Everyone

Manage, communicate, and mediate your library spaces and individual seats within those spaces. Patrons can book and check-in on any device, from mobile devices to smart panels outside your library spaces.

Empower Patrons Your Use Your Spaces...
Again and Again


How Does LibCal Spaces & Seats Work?

Make Entire Rooms Bookable as a Whole

  • Subdivide Rooms in A, B, C and allow for combinations of booking (A/B or B/C).
  • Upload room images and descriptions including directions.
  • Include room info like powered or wheelchair accessible.

Make Seats Within a Room Individually Bookable

  • Make individual seats or computers within a Room bookable.
  • Admins can book entire room and make all seats 'booked'. 
  • Include seat information about powered or wheelchair accessible.


CAS, Shibboleth, LDAP, SIP2 + inCommon & UK Federation Authentication Integration

Create patron authentication categories that rely on SSO group rules, so some users can reserve certain spaces but not others.

2-Way Syncing

Two-Way Integration & Syncing with Microsoft Outlook & Google Calendars

Exchange & Google integration (true 2-way sync so free/busy times are marked as unavailable in LibCal if unavailable in Exchange/GCal).

Online Billing

Charge for Room Usage or Collect Fines with Integrated Online Payment Functionality

Fully integrated Billing making it easy to collect payments for patron’s space and equipment reservations via, Paypal Braintree, or Stripe.


Mobile & Tablet Friendly!

LibCal Spaces & Seats are not only designed with mobile-friendly layouts, but we've even designed custom pages for tablets and touchscreen interfaces.

Patrons can:

  • Book, check-in, and check-out of a Space or Seat from their smartphones.
  • Access wall-mounted tablets outside of the room and book, check-in, check-out, of the Space from these installed devices.
  • Coming Soon: Integration with RemoteLock so once they're checked-in, the Space automatically unlocks to let them in!


Space & Seat Management Features

Features and tools that make it easy to create & manage spaces & seats within your library.


Set customizable booking rules and limits for Spaces & Seats

Define Zones to separate out Spaces/Seats by floor, wing, etc.

Customizable Booking Forms for different categories of Spaces & Seats

Mediation capability for manually approving certain categories of Spaces/Seats

Patron Features They'll Love

Just some of the amazing features that patrons will love using, and reusing.

Mobile-first webpages for easy on-the-go booking of library Spaces & Seats

Unique webpages for each Space & Seat, with photos, descriptions, & friendly URLs

Specify accessibility, power outlets, room capacity and more for each Space/Seat

Individual QR codes for each Space & Seat to facilitate booking on-the-spot


Additional Useful Features

  • Administrative Reports - Easy administration of bookings with reports for confirmed bookings, expired bookings, multi-day bookings, etc.
  • Room Usage Stats - Occupancy data and utilization statistics, surfacing most popular spaces & seats.
  • Dedicated Tablet-Display Screens - Specially customized screens so patrons can book, check-in, and check-out of rooms using tablet-mounted displays.
  • Smart Lock Integration - Enable automatic locking/unlocking during the booking duration if you have smart locks installed.

LibCal Spaces & Seats integrates with other LibCal components:

  • Hours Component - Spaces are available only when the library is open.
  • Lending Hub Module - Book spaces & equipment at the same time.
  • Event Management - When creating an event, book the library space at the same time.
  • Interactive Mapping Module - Detailed interactive floors plans so users can view a space and book it at the same time.
  • ILS Integration with Alma, Sierra, Koha, Horizon, Symphony, and more!
  • Integrate with your ILS system for fines management.